Accounts Payable Coordinator

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! 

At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.

Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.

Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

To learn more about our company, please visit our website; 

https://www.trulieve.com

Requisition ID:  14919 

Remote Work Available: No 

Accounts Payable Coordinator

Department: Accounting & Finance  

Reports to: Accounts Payable Manager 

FLSA Status: Regular- Non-Exempt 

Location: Scottsdale, AZ / Tampa, FL hybrid

Responsibilities:

• Analyzes AP transactions to ensure compliance with internal controls and accounting practices 
• Maintain and reconciles Accounts Payable ledger and prepares management reports
• Analyze and resolve discrepancies in billings and payments and recommend improvements to accounts payable policies and procedures
• Identifies and resolves invoicing problems and issues between accounting and vendors 

• Handles complex tasks such as CAPEX and Fixed asset invoice functions
• Help with GRIR and MRBR reports 
• Back up for leases and rents 
• Help with specialty invoices (legal, down payments, benefits, royalties) and escalations. 
• Bank reconciliations for ACH and Wire drafts 

• Audit requests 
• Respond to vendor inquiries 
• Process benefit invoices and royalties 
• Enter invoices in other areas as needed 
• Special projects as needed 

• The AP Coordinator will occasionally be directed in several aspects of the work, which will be exposed to complex tasks within the job function
• Identifies and resolves invoicing problems and issues between accounting and vendors 
• Participate in Accounts Payable monthly close process such as reviewing expense accruals, entering invoices, reviewing the aging report and the deposit other accounts
• Communicate in writing, through email, reports, or orally, accounting, and financial reporting matters

Skill Requirements:

• Requires 2-4 years of related experience 
• Bachelor’s degree preferred
• Experience processing high-volume invoices
• Organized approach to their workflow with the ability to comprehend multiple processes and take/keep notes.
• Willingness to build vendor relationships and obtain statements on a regular basis.
• Ability to perform basic vendor account reconciliations and understand what is due to the vendor.
• Ability to understand how to organize and prioritize high-priority and discount vendors.
• Basic understanding of invoice aging and on-time payments.
• Possess understanding of purchase orders and the 3-way match.
• Must be willing to research the root cause of issues.
• Be able to communicate effectively and professionally with internal and external customers
• Must follow standard operating procedures and compliance standards
• Must ask questions and possess a customer-service mindset.
• Must have SAP experience.
• Public company experience is a plus!
• Must have Microsoft Office Suite of PC software applications experience with high-level of Microsoft Excel knowledge and skill set. 
• The ability to plan, organize, and prioritize multiple and simultaneous projects and assignments. 
• Ability to complete assignments within established time frames and specifications. 

Additional Requirements:

• Must be able to pass a comprehensive background screening 
• Must be a minimum of 21 years of age (or a minimum of 18 years of age in CT, PA and WV) 
• Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance 
• Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stooping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks 
• Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions 
• Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise) 

Equal Opportunity Employer l Trulieve Supports a Drug Free Workplace

Salary will be commensurate with experience.   A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available “after hours” if an emergency situation should arise.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.